Exhibitor FAQs
When can I start setting up my booth?
Thursday, November 12 | 8:00am – 5:00pm
*To be ready for the VIP Experience that runs from 5-8 p.m.
Can I come early on show days to set up my booth?
Yes, exhibitors may access the show floor beginning at 9:00 a.m. each show day. Please remember to bring your government issued photo ID as they will be checked alongside badges during exhibitor-only access hours prior to the show.
Do I need insurance?
Yes. All exhibitors must maintain their own insurance and provide proof of coverage that meets the requirements outlined here.
The Coconut Grove Jewelry & Watch Show does not provide insurance coverage for an exhibitor’s merchandise, property, booth personnel or contractors.
Can I store empty boxes in my booth during the show?
Empty boxes, cartons and crates must be removed completely before the show opens or broken down and stored neatly within the exhibitor’s space. Aisles, exits, electrical equipment and fire-safety equipment must remain clear at all times.
Can I leave merchandise in my booth overnight?
No. Jewelry and watches may not be left in showcases overnight, even if the showcases are locked.
Exhibitors are also strongly encouraged to rent an approved safe form Rolland Solutions for overnight merchandise storage.
Will there be security on-site?
Show Management provides general security of the show floor and surrounding exhibit areas. Royal Guard service will be active on a 24-hour basis including move-in, show days, and move-out.
Show Management makes every effort within our purview to protect exhibitors’ merchandise and displays.
Exhibitors are solely responsible for the care, custody, and control of their own exhibit space and merchandise.
Exhibitors should carry property insurance to cover your merchandise and personal property in the event of loss or damage.
Show Management, The Hangar, agents nor their employees assume any responsibility for property loss or theft.
Can I ship items prior to move-in?
Direct-to-show-site shipments are permitted. Exhibitors must follow the shipping instructions, delivery dates and labeling requirements provided here.
Do not ship merchandise or booth materials directly to the venue outside the approved delivery window. Show-site shipments should arrive on or after the date listed on the official shipping label.
Exhibitors are strongly encouraged to use an approved armored carrier for high-value merchandise. Brinks, Ferrari and Malca-Amit all service the show.
How do I order items for my booth?
Approved vendor forms and links are available on the CGJWS website in the Exhibitor Resource Center.
Exhibitors should place orders before the published discount deadlines to receive the best deals.
Current ordering deadlines include:
• Rolland Safe rentals: October 2
• Atlantic Showcase orders: October 2
• Edlen electrical orders: October 25
• Freeman rental furniture: October 16
• Light Tracks: November 11
Orders placed after these dates may be subject to increased pricing and product availability.
Will Wi-Fi be available at the show?
Basic Wi-Fi will be available for checking email and general web browsing. Exhibitors who require a reliable connection for credit-card processing, video streaming or other business operations will need to order a direct line from the Hangar.
Please reach out to [email protected] to inquire.
Exhibitors should also consider having a backup hotspot or offline payment option available, where permitted.
Please beware of solicitations for hotels, advertising and purchasing attendee lists. All legitimate affiliations will be displayed through your exhibitor console or our website. Please contact show management directly if you have any questions.